Blog Future of document management starts here

  • 14

    Apr

    Benefits of Compress and Searchable Scanned Documents

    The need of a paperless office is rising with time as they not only save valuable time and money but also contribute to “Go Green” initiative by reducing dependency on trees.  Generally document scanners capture all the graphics and text of each and every paper using software tool and make digital copies of paper document. These digital documents are uncompressed big graphic image in different file format like TIFF G4, PDF and PDF/A format which is difficult to handle at times as you need different compatible software to handle them.

    These traditional digital documents are not much useful for business executives as they lack optical character reading system and data compression which makes them difficult to use as file archive comprises a large number of documents in different formats and technically it is difficult to create a standard metadata for all the file formats being used. On the other hand contemporary Document Management system like Docusaver under its documents scanning services creates digital documents in PDF format with many documents scanning service feature like file renaming, file merging, file splitting, color coding and optical character reading (OCR). One can utilize the windows search tool to find the content that require without taking time to search through the entire textual matter manually. These digital documents can be color coded to attach them to specific accounts or file.

    Benefits of Compress Scanned Documents:

    Very easy to share/send on even on slow internet connection or limited bandwidth.
    The cost associated with storage of compressed data file is invariably less as big uncompressed files consume lots of disk space on local HDD or cloud storage.
    1. Faster file transfer.
    2. Easy to archive and access the files.
    3. Printing is 10-100 times faster than uncompressed files.

    Benefits of Searchable Scanned Documents:

    1. Documents are easily retrievable.
    2. Searchable PDFs provide more reliability as they are easy to search without taking time to search through the entire text manually and exchange documents.
    3. OCR enables documents saves time and effort associated with retyping information.
    4. Optimize efficiency of your Document Management System and increase productivity of your manpower.

Comments ( 0 )


Leave a Comment

Testimonial

Testimonial


Copper

Cooper

I wanted to drop you a feedback about your support team. I am an industry veteran for 15 years and now managing a Marketing Team. I am enjoying the services of Docusaver from last 6 months. I am writing to you to let you know that your customer support unit is one of the best I have deal with. Please pass a BIG THANK YOU to your support team from my end for helping me on weekend. I am happy to be a part of Docusaver family.

Copper

Daniel

Thank you Docusaver team for a high quality service. You provide the ease in my life, now I can access my document anytime and above all it give me freedom to share them with my business partners. Continue performing precisely what you are doing, as you have gained a faithful customer with me. I can not thank you enough for your excellent service.

Copper

Emily

Document scanning services from Docusaver meets my expectations wisely by providing high resolution Document Scanning Service at my door step. I love you guys for providing me an easy and effective way to manage my documents.

Read more...


Our service starts from
$15 a month